Policies

PROGRAM
The purpose of Covenant Family Child Care (CFCC) is to provide the local community as well as the church with a Christian child care center. The program runs on a non-profit basis and all funds received by CFCC are invested into the program. It is the philosophy of CFCC that early childhood should be a time of fun, warmth, security, exploring and discovery. Children are creative and receptive, the staff strives to nurture and encourage these qualities in the children who attend. CFCC provides an atmosphere that encourages social, emotional, spiritual, physical, and intellectual growth and development of the child as a whole. Planned within the framework of philosophy and purpose, Covenant Family Child Care’s curriculum includes sharing and conversation time; stories, songs and finger plays; creative art activities and crafts; games and large and small muscle activities; science and nature activities; exposure to shapes, colors, numbers and letters; and celebration of birthdays and holidays.


STANDARDS

Covenant Family Child Care is licensed by the Tennessee Department of Human Services and complies with all of the standards put forth by that Department. CFCC’s operation is governed by a volunteer Board of Directors and a paid Director. CFCC advertises in the public media in order to make openings known to all. Children are admitted regardless of race, creed, color, sex, national origin, or religion. Children with disabilities will be accepted on the approval of the instructor, Director, and Board.

 

HOURS OF OPERATION

CFCC is open from 7:00 a.m. to 6:00 p.m., Monday-Friday. Children will not be accepted until 7:00 a.m. There is a late fee of $1.00 per minute after 6:00 p.m.  CFCC must be contacted if children will arrive after 10:00 a.m.

 

TUITION

Weekly tuition is due on Monday. Tuition is due whether or not the child attends. If payment has not been received by 12:00 p.m. on Wednesday, there will be an additional late fee of $10.00 charged. If total payment has not been received by 6:00 p.m. on Friday, unless prior arrangements have been made with the Director, the child will not be accepted for care on Monday. In the event that a check is returned due to insufficient funds, there will be a $30.00 fee and payment must be made in cash. This payment must be made on receipt of the returned check. If a child is dropped due to non-payment, that space will be considered open and offered to the next child on the waiting list.

 

RATES AND FEES

Infants $225.00 per week
Toddlers $210.00 per week
Two’s $200.00 per week
Three’s $190.00 per week
Four’s $180.00 per week

 

Enrollment fee $50 per child

Yearly supply fee $50 per child, $75 two-child family.

Sibling Discount of $10 off one child’s tuition

 

DELIVERY AND PICK UP OF CHILDREN

Parents must accompany their child into CFCC, so they can sign them in and out. Please do not send an older child to drop off or pick up your child. Only adults on your transportation list are allowed to sign your child in and out of the center. If any person is not listed on the Transportation Plan, they will not be allowed to pick up the child. If a person on the Transportation Plan is unknown to the staff, that person will be asked for ID.   Your child will not be released without written authorization.

 

VISITOR POLICY

Visitors at CFCC should enter the main child care office. Authorized visitors will receive directions or be escorted while on campus. Guests may only remain on CFCC premises if their presence does not interfere with regular center operation.

 

PAST DUE ACCOUNTS

Past due accounts, who are no longer enrolled, are sent to independent agencies for collection and then to court if necessary. Parents are responsible for all costs of collections including late fees, attorneys’ fees and court costs. When withdrawing your child from the center, please contact the Director for any amounts owed on your accounts.

 

ILLNESS/MEDICATION

Our program will not keep actively sick children and it is the parent’s responsibility to make alternative arrangements in the event of illness. A child must be picked up immediately after the parent is contacted.

 

A "Return to Group Care" form completed by a doctor will be required in order to return to school when:  A child has had a diagnosed communicable disease (strep, pink eye, impetigo, etc.) or a child has undergone surgery or has been hospitalized.  We do not require statements when a child has had chicken pox, but will do a visual check to make sure the pox are dry. If your child is sick over the weekend or in the evening, please call so we know that the absence is due to illness.

 

Fever: A child can remain in group care with a temperature less than 101 degrees, if the child is without other symptoms. We will notify the parent and the child may remain unless the temperature reaches 101 or symptoms surface, at which time the child must be picked up from CFCC. Children cannot return until they have been fever free 24 hours. If RSV is present in the center and your child is tested at the doctor’s office, then your child cannot return until the test results are in. Children must be fever free, without fever reducing medication, for a period of 24 hours before they are allowed to return.
Vomiting: Parents will be contacted to pick up their child after one episode of vomiting. Children cannot return until 24 hours after the last episode.
Diarrhea: Parents will be contacted to pick up their child after three episodes of diarrhea.  Children cannot return until 24 hours after the last episode.  If diarrhea is due to medication or allergies, a doctor must specify this in writing, before the child can return.
Ear Infection: A child can return the next day if feeling well enough to participate in group activities and fever is less than 101 degrees. Verification of a doctor visit is required.
Rashes: Parents will be contacted to pick up their child if a rash with unknown cause develops.  Any rash other than diaper rash must have a doctor’s note stating the rash is not contagious.

Colds: (i.e. constant runny nose, persistent cough, green/yellow mucus from nose). It is difficult for staff or parents to differentiate between a “cold” and a more serious condition. If the child exhibits 2 or more of the above symptoms, we will ask the parent to remove the child until the child is symptom free, fully participate in group activities or has a doctor note stating illness is a cold.

Thrush (Yeast Infection): Thrush is typically milk patches that cannot be wiped clean, usually on cheeks and roof of the mouth. We require that parent take the child to the doctor for verification and treatment. The child must be on prescription medication in order to return to the Center.
Scabies/Lice: Parents will be contacted to pick up their child if lice/nits are detected.  Children cannot return for 24 hours and lice/nit free.

Strep: Children must be treated for 24 hours before returning, and fever free.

Conjunctivitis (pink eye): Children may not return to school without a doctor’s note.

 

Children with any communicable illness may not return to school without a doctor’s note.

 

This Center does not dispense fever reducing medicine. All medications must be in original container and signed in, according to directions or doctors written directions.  An undated shot record is required in the office files.

 

SMOKING

According to the Department of Children’s Services regulations, smoking is not permitted outside your car while at the child care center including, but not limited to, cigarettes, e-cigs, vaping or smokeless tobacco. 

 

EMERGENCIES

It is important to update all emergency information whenever there are changes. If work or home numbers change we must be notified immediately. In the event of an emergency, if the persons listed cannot be reached, the staff has permission to initiate emergency treatment for your child at the nearest hospital.

 

SAFETY
Providing a safe and healthful work environment for employees, families, and guests depends on the alertness and personal commitment of all.

CFCC may provide information concerning safety and health issues through regular internal communication channels including, but not limited to: email, bright-wheel, conversation, bulletin board postings, or other written communication.

Each family member and guest is expected to exercise caution. Please immediately report any unsafe condition to management.

In the case of accidents that result in injury, regardless of how insignificant the injury may appear, please notify management and complete a "Report of Injury" form. Such reports are necessary to comply with local laws.

 

CAMPUS VIOLENCE PREVENTION

CFCC is committed to preventing violence and to maintaining a safe environment. CFCC has adopted the following guidelines to deal with intimidation, harassment, and threats. Threatening behavior, or any acts of violence against employees or other individuals on the premises will not be tolerated and will lead to disciplinary action, up to and including immediate unenrollment, and/or criminal prosecution.

Any person who engages in violent behavior, such as making substantial threats, or intentionally hitting, kicking, or striking a person will be removed from the premises as quickly as safety permits, and is to remain off the premises pending the outcome of an investigation.

Firearms, weapons, and other dangerous or hazardous devices or substances are prohibited on the premises of CFCC without proper authorization.

Conduct that threatens, intimidates, or coerces another person at any time, including off-duty periods, will not be tolerated. The prohibition includes all acts of harassment, including harassment that is based on an individual’s sex, race, age or any characteristic protected by law enforcement agencies.

All suspicious individuals or activities should be reported as soon as possible to a supervisor. Do not place yourself in peril.

 

BEHAVIOR POLICY

Acceptable behavior is encouraged by giving positive verbal rewards. This reinforces a child’s good feeling about his/her behavior and serves as an example to the other children to act in such a way as to receive this praise. Asking a child to stop and think about his/her unpleasant behavior enables that child to work at self-control. Removal from the group for a period of time-out is the only tactic used for a child who continually demonstrates unacceptable behavior. This time-out is not a punishment, but rather a time to allow the child to calm down, remember what behavior the teacher is asking for and decide for him/herself when he/she is ready to rejoin the group with appropriate behavior. Corporal punishment is not considered to be an acceptable method of dealing with young children’s behavior. Children will not be physically disciplined in any way.  If a child enrolled displays unruly or unsafe behavior (i.e. biting, hitting, or similarly aggressive actions, inappropriate exposing of body parts) and this behavior is deemed by the Director to interfere with the child’s safety or the safety of other children, the parent will be notified immediately. The child must be picked up from the center and cannot return for a period of three (3) days. If the behavior continues when the child returns, the parent may be asked to withdraw the child from CFCC.

 

MEALS

Morning snack, lunch and afternoon snacks are served by CFCC. You will need to provide food items, if your child doesn’t eat from our menu.

 

OUTDOOR PLAY

Children will have the opportunity to play outside as long as weather permits. Please dress your child accordingly.  All children are expected to go outside.  If they are too sick to go outside, then they are too sick to be at CFCC. We will go outside with temperatures between 32 and 95 degrees.

 

REST TIME

The state requires that there be a quiet time each day for the children who want to nap. They are required to be in a reclined position for one hour.

 

SUPPLIES

The parents must provide formula/breast milk, baby food, diapers and baby wipes. If your child runs out of any items needed, you will be notified.  All children should have a blanket, crib sheet, an extra change of clothes.  Please label everything.

 

VOLUNTARY WITHDRAWAL

A one week notice or one week’s fees are required when the parent wishes to withdraw the child from CFCC.

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VACATION

Families who have had children enrolled for one year or more are eligible for one week of vacation.  These vacation days cannot be carried over from one year to the next.  Children do not attend during their vacation week.

 

CLOTHING / PERSONAL BELONGINGS

Children need to be in closed-toed and skid resistant shoes.  Shoes with heels (boots or dress shoes) are not conducive to play on the terrain of our playground or for going up and down stairs.  Tennis shoes are recommended.  CFCC is not responsible for the loss of personal items. Toys brought from home are prohibited unless the class is having share day. Even on these days please be sure to label everything. 

 

BIBLE STUDY  

As a Christian child care committed to the Gospel of Grace in Jesus Christ, our teachers read and teach the Bible and involve the children in Christian songs, prayer, and teachings about Jesus. Vacation Bible School and prayer are also active parts of our program.

 

EMERGENCY CLOSINGS

You will be notified of closing due to inclement weather through channels 2, 4, and 5 on our Facebook page, through Bright Wheel, and also through email. The decision to close for the day, open late, or close early, is based upon road safety, taking into consideration our families and teachers.

CFCC does NOT follow Wilson County Schools.

In the unlikely event a closure due to illness, you will be notified through our Facebook page, through Bright Wheel, and also through email. The decision to close will be determined by our ability to meet the state-mandated ratio requirements and will be communicated as soon as we are able.


HOLIDAYS  

The child care will be closed:  

New Year’s Day 

Good Friday

Memorial Day  

July 4th

Labor Day

Thanksgiving Day and the Friday after Thanksgiving  

Christmas Eve and Christmas Day (CFCC is closed Christmas week)    

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.   

© 2019 by Hickory Grove PCA   All rights reserved